Free Network Assessment

Incredible, isn't it? Most people don't realize that ALL tape drives fail at some point. But what's really dangerous is that most companies don't realize it happened until it's too late

That's why thousands of businesses lose millions of dollars worth of data to disasters like fires, power outages, theft, equipment failure, and even simple human mistake. In almost every case, these businesses had some type of backup system in place, but were horrified to find out it wasn't working when they needed it most.

Plus, the tapes need to be constantly monitored to make sure they are working. Then, if you've ever tried to recover data from your tape drive, you may have discovered how difficult it was, or that the data you thought was being backed up, in fact - wasn't.

Finally, if your office gets flooded because of a storm, incurs water damage from a sprinkler system or faulty pipe, hit by a tornado, burned to the ground by a fire, or burglarized, your tape backup will be damaged along with everything else and will be completely worthless!

Fortunately there is a way to eliminate the risk and hassle of tape drive backups, which brings me to the point of this letter...

   Thanks to our RTech BDR, you can safely upload your financial records, client data, and files right over the Internet every night to a secure, offsite data center. This means:

• Your files are automatically backed up every night right over the Internet. No more rotating and storing tapes - one more important item off your to-do list!
• Your data is safe from fire, floods, storms, viruses, hackers, hardware malfunctions, and human error!
• You can back up ALL of your data and not be limited to the size of your tape drive.
• Other benefits here...

As a prospective new client, I’d like to extend a "get to know us" offer of a Free Data Security Audit. I don’t normally give away free services at Roland Technology because if I did, I’d go out of business. But since your company meets our strict selection criteria, I thought this would be a great way to introduce our services to a few new clients.

• Audit your current data protection including backup and restore procedures, tape rotations and maintenance schedule to see if there is anything jeopardizing your data's security.
• Review procedures for storage and transportation of data. Many people don't realize they damage their disks (and thereby corrupt their data) by improperly caring for their storage devices
• Check your network backups to make sure they are accurately backing up all of the critical files and information you would NEVER want to lose.
• Present a simple and easy to understand chart that will detail the makeup of your data, including the age and type of files you are backing up. Why should you care? Because many companies inadvertently use valuable computer storage to back up their employees' personal MP3 files and movies.
• Discuss current data protection needs and explain in plain English where your risks are. We know everyone has a different level of risk tolerance, and we want to make sure all the risks you're taking with your data are by choice not because of miscommunication or accident.

Depending on what we discover, we'll either give you a clean bill of health or reveal gaps in your data backup that could prove disastrous. If it's appropriate, we'll provide you with an action plan for further securing your data with our RTech BDR. Naturally, I don't expect everyone to become a client, but I do expect a small percentage to hire us to protect their most valuable asset, corporate data, and possibly even become loyal clients like Savage Precision or Southwest Orthopedic Associates.

Maybe you don't feel as though you have an urgent problem that needs to be fixed immediately. Maybe you think your data is perfectly safe. Many of our current clients felt their data was safe until it became necessary for them to RESTORE THEIR DATA.

Unfortunately, that is when most companies "test" their data backup and restore solution. We are helping companies like yours AVOID embarrassing and extremely costly data catastrophes

The President of a company thought their data was backed up safe and sound each night.
After all, he had an IT guy that was responsible and spent thousands of dollars on the
appropriate tape solution and purchased highly regarded software to run it all. So as you
can imagine, he was upset when he was told their server crashed and they needed to restore
it from tape.

Flash forward three weeks, $62,000 and a BRAND NEW IT PERSON later, and they restored as close to "before failure" as possible (much of the data was lost forever so best
guesses were taken). According to the President, who understandably asked to remain
anonymous, the worst part of the whole experience is thinking you are doing all the right
things spending money on solutions that APPEAR to be working when, in reality, they
aren't.

    There are a lot of companies offering offsite backup services, so what makes us so special? Why choose us over the dozens of other companies offering what appear to be the same services? I’m glad you asked because there are 5 BIG reasons to trust us with your data security:

• Our state-of-the-art data center is ranked in the top ten data centers in the nation. This means your data is locked down tight, protected from even the worst natural disasters, fire, flood, and theft.
• We unconditionally guarantee the security and availability of your data or your money back. If the data is given to us, we will guarantee it will be available to you 24/7 or we’ll give you your money back!

  Most remote backup services try to promote money-back guarantees, but if you read the small print, they only refund the last 3 months of service fees. We’re willing to put our money where our mouth is and give you a full year’s service fees back if we fail to make your data available.

• We offer free help desk support for recovering files. Some companies charge you extra for this service, or don’t offer it at all.
• We offer free disaster recovery services to restore your data if ALL of it is lost at one time. Again, most companies charge extra for this, or they don’t offer it at all. At no additional charge, we will work directly with your IT manager or network support consultant to get all of your data restored in the unfortunate event of a catastrophic loss.
• We are a local company with a real, live office.  That might not seem too unique to you, but what you don’t realize is that some offsite data companies are made up of a couple of guys working from their back bedrooms with no way of actually reaching them other than by e-mail or phone.

We’ll come on site, shake your hand, and buy you a cup of coffee. Wouldn’t you rather deal with a local company that can meet with you face to face rather than an unknown entity in a different state - or different country?

   We also want to be very clear that there are no expectations on our part for you to do or buy anything when you take us up on our offer.

   As a matter of fact, I will give you my personal guarantee that you won’t have to deal with a pushy, arrogant salesperson because I don’t appreciate heavy sales pressure any more than you do.

   However, I cannot extend this offer forever because time and staff limitations simply won’t allow it. In order to secure your Free Data Security Analysis for your company, you must respond to this letter by July 31st. Spots ARE limited so act today. I regretfully will have to withdraw this offer and make it available for someone else if you are unable to respond on time.

   Call me immediately at (972-642-9025) or (817-460-2888) to schedule your free service, or complete and fax back the enclosed form.

Sincerely,

Tim Conkle
President
tconkle@rolandtech.com
Direct Line: (972) 642-9025 or (817) 460-2888